Meetings
March 2, 2006 Board Meeting
The March 2006 meeting of the Shenandoah Valley Homeowners Association Board was convened on March 2 at 7:30 PM in a conference room of The Church at Battle Creek. In attendance were; outgoing Board members Curt Tempel, Ken Brenkman, and Don Guy. Randy Benson- outgoing Scribe was absent due to recent leg injury. Second year and remaining Board members attending: Wes Herzberg- currently responsible for covenant review, Kathie- currently responsible for landscape and maintenance. Julie Harris- covenant review- was absent due to illness. Newly elected Board members in attendance were Bill Richards, Mike Wooten, and Tom Emmert. New member Mike Hight was absent due to illness. Homeowner present: Jacque Guy.
The meeting purpose was to transfer responsibilities, designate new Board positions and review current business.
Curt Tempel called the meeting to order at 7:30. After welcoming newly elected Board members, old business was reviewed.
Old Business:
Covenant review-
Wes reported fencing at 4201 Spruce was erected to hide a koi pond pump. Although no request for review of relief from covenant requirement was submitted, he recommends approval of said fence if the homeowner will agree to not extend the fencing any further. It was recommended that an article in our newsletter would be of value. Explaining the purpose and procedure for Covenant Reviews for any new construction would assure homeowners were aware of the necessity.
Homebuilders are still failing to submit building plans for new homes to the SVHOA for review prior to beginning construction. Shaw Homes continue to erect new homes with chimneys that violate specific covenants referring to chimney material and caps. Kathie Wade spoke directly with Glen Shaw on December 15, 2005. He stated he was unaware of the covenant and the requirement to submit plans to the HOA for approval. He said he would review the issue and make changes where he was out of compliance.
The need for a structure for handling violations i.e. notices and fine schedule was discussed as a priority for the year. Curt encouraged all members to attend the annual Broken Arrow Homeowners Association Workshop. Many of these legal issues are covered by city management department members on hand.
New Business-
Curt gave a synopsis of his job duties as past president and recommended the new Board prioritize social activities and communication to develop neighborhood involvement and foster a sense of community. Means of bonding the new Treasurer were discussed.
Ken reviewed his duties as Treasurer. The current bank balance is $15, 121.54.
Don described his responsibilities handling Special Projects.
New Board members were welcomed and officers elected as follows:
Wes Herzberg- acting president he will finalize acceptance
of the position in 1 Wk.
Bill Richards- Treasurer
Tom Emmert- Scribe
Mike Wooten- Special projects
Julie Harris- Covenant Review
Kathie Wade- Maintenance and Landscaping
The Board will meet in 1 wk- March 9, when members who are ill will, hopefully, be recovered and be in attendance. At that time current issues will be reviewed and priorities set for the year.
$100 was authorized for purchase by Kathie of perennial plants for the neighborhood main entry.
Mike Wooten reiterated the need for a regular newsletter. His wife is experienced in this area and may be willing to edit if others will submit columns.
Other areas of importance discussed were organization of Block Captains, an Alert Neighbors Program and a neighborhood directory. These issues will be expanded on at the next meeting
$300 was authorized for Mike Wooten to replenish the stock of algae-retardant dye for the ponds.
Bill Richards and other Board members thanked outgoing officers for their hard work and dedication to the neighborhood.
The meeting was adjourned at 9:25.
Kathie Wade
Acting Scribe
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